STATE OF TEXAS             )( )(
                                                                                 COUNTY OF RUNNELS    )( )(
	                CITY OF BALLINGER        )( )(

	On this the 4th day of February 2019 the Ballinger City Council met in regular session at 5:30 p.m., in the Council Chamber of the City Hall located at 700 Railroad Avenue with the following members present:

	         Sam Mallory                         Mayor
                    Jason Gore                          Commissioner # 1
                    Richard “Rick” Morrish         Commissioner # 2
	         Bob McDaniel                       Mayor-Pro tem
	         Kristi Goetz      	           Commissioner # 4

	City Staff:

	         Bonita Shields                       City Secretary
	         Tommy Turney, Jr.                City Administrator
	         William “Pat” Chesser           City Attorney
	         Stanley Maresch                   Chief of Police
	          Corey Van Zandt		 IT Tech
	         Debbie DeBerry		 Utility Clerk
	         Steve Nixon			 Public Works Director
	     	     	
	Others present: Elaine Paske, Frank Ortega, Benny Vela, Brent Allen, Steve Gray, Jr. Carrie Turney, Jack Watkins, Jeff Smith, Chad Hardy, Tommy New, Lalanie Dohrse, Robert Langston, Nancy Blackwell, Chris Sargent, Hector Flores, Charles Winchester- Citizens, Paul Thomas, Gayla Fullerton- Auditors, Bill Hancock- Runnels County Register.

	CALL TO ORDER:
Mayor Sam Mallory called the meeting to order at 5:39 p.m.

PRAYER AND PLEDGE OF ALLEGIANCE:
	Comm. Rick Morrish was asked to lead the group in a word of prayer and the pledge of allegiance.

CONSIDER APPROVAL OF MINUTES: 
	Comm. Jason Gore made the motion to approve the minutes of the January 21, 2019 meeting, with noted corrections. Second by Comm. Kristi Goetz and was unanimously approved.

VISITORS:
None

THE CITY COUNCIL MAY CONSIDER, DISCUSS OR TAKE ACTION ON AWARDING OJD ENGINEERING, LP FOR THE ENGINEERING SERVICES IN CONJUNCTION WITH THE 2019-2020 TEXAS COMMUNITY DEVELOPMENT BLOCK FUND APPLICATION AND POTENTIAL AWARD WITH DEPARTMENT OF AGRICULTURE:
Tommy reported to the Council that three bids received. They were from
Hibbs Todd, Inc., Jacob & Martin and OJD Engineering, LP. The bids were looked over and the staff agreed that OJD Engineering would be the best engineers for the proposed street project. 
Comm.  Rick Morrish made the motion to award the engineering bid to 
OJD Engineering, LP in conjunction with the 2019-2020 TCDG grant and the potential award with the Department of Agriculture. Second by Comm. Bob McDaniel and was unanimously approved.

THE CITY COUNCIL MAY CONSIDER, DISCUSS OR TAKE ACTION ON THE REPORTS AND RECOMMENDATIONS FROM GAYLA FULLERTON CONCERNING CITY FINANCES:
Gayla Fullerton and Paul Thomas came to the Council to give a report on
the cashing of two cd’s and the spending of the funds. Mrs. Fullerton told the Council that she sent personnel from her office to look at the books. She presented the Council with a copy of the summary of the internal control issues and the cash flow analysis from July 31, 2015 to November 30, 2015. A copy of her executive summary is attached and made a part of the minutes.

 A full copy of the report is on file at City hall. After discussion, Comm. 
Jason Gore made the motion to accept the report as presented. Second by Kristi Goetz and was unanimously approved.

THE CITY COUNCIL MAY CONSIDER, DISCUSS OR TAKE ACTION ON THE REQUEST FROM THE CITY PARK BOARD TO HOST THEIR 2ND ANNUAL BAR-B-QUE COOK-OFF IN THE CITY PARK ON JUNE 29, 2019:
Tommy told the Council that Elaine Paske with the Park Board was present 
at the last Council meeting and reported their plans for the 2nd annual bar-b-que cook-off. They plan to have this event in the City park on June 29, 2019. They will have a band this year along with washer pitching tournaments and volleyball and basketball contests. Mrs. Paske requested that the City put a sanded volleyball area and extend the washer pitching pits. This event needs to be approved by the City Council. After discussion, Comm. Jason Gore made the motion to authorize the City park to use the City park for their 2nd annual bar-b-que cook-off. Second by Comm. Krisiti Goetz and was unanimously approved.

THE CITY COUNCIL MAY CONSIDER, DISCUSS OR TAKE ACTION ON PASSING A RESOLUTION ESTABLISHING A CITY POLICY FOR CLOSURE OF STREETS AND ALLEYS:
Pat Chesser presented the City Council with a resolution and policy and
procedures to approve foe the proper way to consider the close of streets and alley in Ballinger. After discussion, Comm. Krisiti Goetz made the motion to approve the resolution, policy and procedure as presented. Second by Comm. Jason Gore and was unanimously approved.

CONSIDER APPROVAL OF BUILDING PERMITS:
Comm. Rick Morrish made the motion to approve the following building permits:
Wade Cordova- 10’x20’ add on to house-East half of Lots 4-5, Block 3- Wilke III. Located at 405 Hamilton Avenue                                                                $3,800.00
Second by Comm. Jason Gore and was unanimously approved.

THE CITY COUNCIL MAY CONSIDER, DISCUSS OR TAKE ACTION ON THE MONTHLY POLICE ACTIVITY REPORT FROM CHIEF STANLEY MARESCH:
	Chris Sargent reported to the Council that the police activity report for last month includes 2 felony drug arrests, 28 reports, worked 9 accidents, and answered 304 calls. Officer Chad Mercer worked 7 code violations. The department issued 75 citations and the municipal court collected $6,311.00 for fines. The JAG grant has been submitted  in the amount t of $94,200 for two new patrol vehicles. Anthony Hurst is half-way through the police academy school and the instructor has classed him as an above average student and said that he was doing very good. The patrol vehicles were driven a total of 9,265 miles. The Council accepted the report as presented.

HEAR THE CITY ADMINISTRATOR’S BI-WEEKLY REPORT:
Tommy reported to the Council that Republic has been over charging the
City for garbage service since October 2018 when the new contract went into effect. Jack Watkins took the issue to Republic for review. It was found that the have over charged the City for the number of residential in the amount of approximately $16,000 within the past six months and with the correction the City will save about $10,000 in the next six months. Tommy also gave the Council an update on the flowing project that he and other employees are working on. They include the following:
Update on City finances and spending
Update on City ordinance due February 15
Update on employee manual update due March 15
Charter Update due by April 15
Carver school clean-up due February 15
House and building demolitions
Request from City park board for sand volleyball area and extend washer pitching area due  May 1
Schedule to start construction on plaza fountain due February 25
Work with BISD to install sewer line to baseball field on 13th Street due February 8

HEAR COUNCIL REQUEST FOR FUTURE AGENDA ITEMS:
Comm. Jason Gore reported to the Council that it was brought up to him
about people living in the downtown building with no business associated to the building. He wanted to know if the City had a policy concerning this matter.

THE CITY COUNCIL SHALL MEET IN EXECUTIVE SESSION AS AUTHORIZED BY TEXAS GOVERENMENT CODE, SECTION 551.071 CONSULTATION WITH CITY ATTORNEY ( TO DISCUSS AUDIT REVIEW WITH GAYLA FULLERTON):
No discussion was needed, and the City Council did not go into executive
session:

ACTION FROM EXECUTIVE SESSION:
	None

	ADJOURN:
	Comm. Rick Morrish made the motion to adjourn the meeting at 7:30 p.m. Second by Comm. Jason Gore and was unanimously approved.

			_________________
		     Sam Mallory
                                                                                      Mayor

ATTEST:
	______________
Bonita F. Shields
City Secretary